Hello TMQG’ers
If you’ve been watching CNN lately you’ll know it’s election season. And the same applies here in our quilty community. Here are all the details that you need to know about our upcoming election. (Sorry, no Wolf Blitzer poling stats or snazzy John King 3D graphics.) 
This email requires a good read, so make yourself a cup of tea and get comfy.
TMQG ELECTION: SUNDAY JUNE 26
There have been lots of meetings, and discussions about how we would like
to improve our guild, where we’d like it to go in the next few years and who
the new leadership will be. Well now it’s time to put all that talk into action!
The June meeting is your chance to vote on who you would like to run for
president and other important roles. This is important info so PLEASE READ all the way to the bottom.
HOW DOES IT WORK?
• Nominees
get put in the ballot
• Deadline
for nominees is 11am on Sunday, June 26, 2014.

Paper ballots will be cast at the June TMQG meeting.

Online voting is available only to those who can’t make the meeting. (See note
below)

Voting is for the role of President, Vice President, Treasurer and Secretary
only. Additional committee roles are based on volunteer sign-up.

Votes will be counted as a group on Monday June 27.
• The
new President and Executive will be announced by email and on the Facebook page
on or by Monday June 27 at the latest.

If you volunteer to be on the ballot, or are nominated with your approval, you
are committing to take on the responsibilities of that role for one calendar
year.
WHO CAN BE ON THE BALLOT?
Any
fully paid up member of the TMQG. If
you have not paid your dues in full you cannot be elected.
WHO CAN VOTE?
Any
fully paid up member of the TMQG. If
you have not paid your dues in full you cannot vote.
HOW DO I GET ON THE BALLOT?

You volunteer yourself to be on the ballot, or another TMQG member can nominate
you, but ONLY once you have confirmed
that you are willing to take on the responsibilities they are nominating you
for
.

To put your / the nominee’s name on the ballot do the following:
Email
Berene@happysewlucky.com with the email subject: “TMQG election ballot
and state your name, the position you would like to run for, and your phone
number in case there are any issues. If you are nominating someone else, both
you and the person you are nominating need to email Berene, so that we know
they understand the commitment.

Please also add your name to the Facebook sign-up list for others to see
ahead of Sunday’s vote.
I CAN’T MAKE THE MEETING. HOW DO I VOTE ONLINE?
Email
Berene@happysewlucky.com to let her know, and she will send you a key to use as
an online ballot. Deadline for online ballots is midnight Saturday, June 25.
IMPORTANT:
As you will see when you read the responsibilities below, there is a LOT of
work involved in making the guild run in an efficient and successful way. The
more people that collaborate the better a community our guild will be. There
are a variety of skills required and time involved for the different positions,
so see what fits you best. Every member should get involved in some way. PLEASE
SIGN UP in some capacity! Even if it means you share a role with a friend.
BALLOT NAMES ARE REQUIRED FOR THE FOLLOWING POSITIONS:
Note: the roles and responsibilities listed below are the abridged version for the purpose of this blog post. The full detailed version was sent out to all TMQG members by email. If you did not receive it, contact Becky.
PRESIDENT
• Runs the guild and actively
participates in leadership and decisions.
• Primary contact for Toronto MQG
• Oversees Guild & Executive Council
meetings.
• Prepares meeting agendas
• Prepares an annual report (year-in-review)
• Arranges for, schedules and facilitates general
meetings and board meetings
• Attends monthly guild meetings, sew days,
Executive Council meetings, and guild programs.
• Is responsible for
securing location for monthly guild meetings 
VICE PRESIDENT
• Facilitate
communication with members and performs the duties of the President if needed.
• Prepares monthly newsletter.
• Maintains a Guild calendar.
• Plans and prepares recommendations for programs
and demos.
• Assists in maintaining TMQG’s social media
accounts. 
• Attends monthly guild meetings, sew days,
Executive Council meetings, and guild programs.
• Actively participates in leadership and decisions.
TREASURER
• Maintains TMQG’s bank account including
preparing reports.
• Prepares budget for approval of Executive
Council.
• Provides annual financial report to Toronto MQG
• Pays bills.
• Handles membership dues collection throughout
the year.
• Files all required official paperwork and tax
returns in a timely manner.
• Attends monthly guild meetings, sew days,
Executive Council meetings, and guild programs.
• Along with the other officers, actively
participates in leadership and decisions.
SECRETARY
• Takes notes at monthly meetings.
• Maintains all social media such as Toronto
MQG’s blog, Flickr, Pinterest, Facebook and Twitter accounts. (Coordinates with
GUILD PHOTOGRAPHER for images)
• Posts monthly meeting re-cap to Toronto MQG’s
blog
• Posts announcements, guild business, etc. to
the blog
• Corresponds as necessary with organizations
that have dealings with Toronto MQG.
• Runs monthly meetings if President and the VP
are absent.
• Keeps records of minutes of meetings.
• Ensures photos of Guild events are taken.
• Attends monthly guild meetings, sew days,
Executive Council meetings, and guild programs.
• Along with the other officers, actively
participates in leadership and decisions.
• Organizes and runs
annual election in June.
COMMITTEES
Committees are created for the purpose of
creating and building fellowship and meeting the needs of guild members. 
Committees can be suggested by any member, but only the Guild Executive Council
can officially create or dissolve a committee.
Committee members are based on volunteering
your name. These are not elected positions.
THE FOLLOWING COMMITTEES NEED VOLUNTEERS:
MEMBERSHIP
• Maintains Guild Roster on the MQG website
• Assists in collecting membership dues and guest
fees and remits to Treasurer
• Assist in distributing material to members
• Record attendance of members and guests at
monthly meetings
• Work closely with Treasurer to maintain
accurate and current roster
• Coordinates nametags and annual nametag prize
draw
• Coordinates door prizes to be given out at the
end of each meeting
• Keeps list of
members’ blogs on the TMQG blog updated. 
PROGRAMMING
• Actively recruits member and guest speakers for
meeting demos and presentations on topics of interest especially as they relate
to modern quilting style and techniques.
• Actively recruits member or guest speakers and
teachers for special Guild programs and workshops with a focus on modern
quilting
• Researches, suggests, and plans meeting
content, including teacher and speaker visits sponsored by Toronto MQG
• Coordinates at least 2 workshops/classes
annually for members
SOCIAL
• Coordinates at least 3 annual internal and/or
external guild swaps, round-robins, etc.
• Coordinates all aspects of any fat quarter
lotteries 
• Coordinates all aspects of any MQG challenges
• Coordinates all aspects of at least 4 block
lottos annually
• Coordinates pub-nights
• Coordinates sew-downs
CHARITY
• Coordinates all aspects of annual charity
project and promote philanthropy for Toronto MQG
• Coordinates all aspects of annual MQG charity
quilt production and submission
SHOWS
• Coordinates all aspects of at least 1 quilt
show or exhibit annually. This may be in conjunction with a larger body (e.g.
Quilt Canada)
PHOTOGRAPHER:
• Takes photos at monthly
meetings. Coordinates with SECRETARY for images on social media maintenance.
So you see there are lots of options, something for everyone. So sign up and get involved.
Please be on time for Sunday’s meeting. Look forward to seeing a good turnout! 

Leave a Reply

Your email address will not be published. Required fields are marked *